IMPORTANT: Please read information below to assist you in completing your application online.
Welcome to the Department of Fire and Emergency Services Disaster Ready Fund Round Two online grant application service, powered by SmartyGrants.
To start a new Individual Project Application click on Start a submission above and either log in (existing users) or register (new users) for a SmartyGrants account.
To return to Individual Project Applications that you have previously saved, log in with your SmartyGrants account and select “My Submissions.”
BEFORE YOU BEGIN
Please ensure you have read the DRF Round Two Guidelines 2024-25 and associated Application How-To Guide (issued by NEMA to Lead Agencies) before commencing an application.
We also recommend you familiarise yourself with key features of the online application portal (powered by SmartyGrants) by taking note of the summary information below, SmartyGrants Guide for Applicants and SmartyGrants Frequently Asked Questions (FAQ's).
ACCESSING APPLICATIONS
In order to lodge an application you will need to register as a SmartyGrants user (this is a free user account).
Registration gives you secure access to your applications, allowing you to save your progress and resume later.
Once you have registered an account, you will use the same username and password for any additional applications you may create in the future.
Multiple people can access an application using the same login details as long as only one person is logged in at a time. Alternatively, you have the option to create a SmartyFile profile for your organisation. SmartyFile allows organisations to collaborate with team members and manage, view, search and sort multiple submissions in one spot.
NAVIGATING (MOVING THROUGH) THE APPLICATION FORM
On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.
You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.
SAVING YOUR DRAFT APPLICATION
To avoid losing work it is highly recommended that you click Save Progress every 10 to 15 minutes. The form will also automatically save when you move from one page to the next using the Previous Page and Next Page buttons (note: changes will not be saved if you use the forward or back buttons in your browser without first saving using one of the methods described above).
If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.
Sessions will automatically time out after 20 minutes of inactivity, after which time you will need to log back in.
You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.
ATTACHMENTS
As part of the Individual Project Application you will need to upload/submit a number of attachments. This is very simple but requires you to have the documents saved on your computer, or on a storage device.
The Project Logic and Indicative Budget are to be submitted as attachments using NEMA-issued templates (these have been shared with Lead Agencies). Acceptable file types for any optional attachments are listed here.
You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 20MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.
SPELL CHECK
Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.
SUBMITTING YOUR APPLICATION
You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.
Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.
Once you have submitted your application, no further editing or uploading of support materials is possible.
When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.
If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.
Hint: also check the email hasn't landed in your spam or junk email folder.
SUPPORT
For queries about the DRF Guidelines, deadlines, or specific questions in the Individual Project Application form, please email semc.grants@dfes.wa.gov.au and quote your submission number.
For technical assistance with accessing and using the application portal and form, refer to the SmartyGrants Guide for Applicants, SmartyGrants Frequently Asked Questions (FAQ's) or contact Smarty Grants support (email service@smartygrants.com.au or phone 03 9320 6888).
